How to Hire Vendors You Can Trust for Your Event

Planning an event, especially a wedding, can feel overwhelming. With so many photographers, florists, and caterers to choose from, it’s easy to get stressed. But hiring the right vendors doesn’t have to be complicated. With a little guidance, you can find professionals you trust who bring your vision to life—and still enjoy the process.

Start With Your Priorities

Before you start reaching out to vendors, take a moment to list your top priorities. Is it a photographer who captures every candid moment? A florist who can bring your dream flowers to life? Knowing what matters most helps narrow your options and makes decision making much easier.

Do Your Research

Spend time looking at websites, reviews, and social media portfolios. Pay attention to consistency, style, and experience with events similar to yours. A vendor might be talented, but if their style doesn’t match your vision, it’s probably not the right fit.

Ask the Right Questions

When speaking with potential vendors, ask questions that matter to you:

• How many events do you take on each month?

• Can you provide references from past clients?

• How do you handle unexpected challenges on the day of the event?

• Can you provide a certificate of insurance if needed?

• Do you require me to provide any items or supplies for your services?

• How do you handle contracts and payments?

• How many meetings are included in your services?

• What do you need from me to make the event a success?

• What is your typical response time to emails or calls?

• If applicable, are you approved to work at my venue?

  
  

Clear, upfront conversations like these prevent surprises later, show the vendor’s professionalism, and help you feel confident in your choices!

Trust Your Instincts

After your research and conversations, trust your gut. Even if a vendor has excellent reviews, if you don’t feel a connection, keep looking. You want someone who communicates well, understands your vision, and makes you feel comfortable. After all, they will be playing a role in your special event so you must feel comfortable working with them.

Review the Contract Carefully

Professionalism matters. Make sure the contract clearly outlines services, timelines, and payment schedules. A solid contract protects both you and your vendor from misunderstandings and ensures everyone is on the same page.

Lean on Your Event Planner

As your event planner, I help you sort through vendors, recommend trusted professionals, and make the planning process enjoyable. My goal is to create a seamless experience so you can focus on celebrating instead of stressing.

Hiring vendors you can trust comes down to clarity, research, and confidence. When done thoughtfully, it makes your event smoother, more enjoyable, and exactly what you envisioned.