5 things to consider when hiring an event planner

When planning an event, you HAVE to make sure you are partnering with the right planner!

Below are some things to consider and examples of questions to ask whenever meeting with a potential planner. Remember, their job is to make the event planning process easier for you. Don't be afraid to ask questions!

1. EXPERIENCE

- Ask for examples of events they have planned that are similar to yours to gauge the planner's experience.

Example: "Can you share examples of previous events that you've planned that are similar to mine?"

2. PROBLEM-SOLVING SKILLS

- It is important that your planner can handle unforeseen circumstances. It is even better when they are proactive trouble-shooters to limit some of the unforeseen circumstances.

Example: "How do you handle unexpected challenges during an event?"

3. BUDGET MANAGEMENT

 - Make sure the planner can work within your budget constraints WITHOUT compromising the quality of the event.

Example: "What is your approach to budget management for events?"

4. VENDOR RELATIONSHIPS

 -The planner should be able to build and maintain positive relationships with vendors. It is important that the planner is someone that works well with other vendors. Community is key here!

Example: "How do you coordinate with vendors and manage relationships with them?"

5. PERSONALITY

- No matter the size of the event, you will invest a considerable amount of time with your planner. It is essential that the planner is trustworthy, organized, friendly, reliable, and approachable.

Example: "Can you share what aspects of your personality that you believe contribute positively to the planning process?"

BONUS: *CERTIFICATIONS

-While certification is not mandatory for event planners, it can offer numerous benefits. Certified planners are better equipped to handle risks and challenges, ensuring smoother event execution and minimizing potential mishaps. Ultimately, certifications can demonstrate a commitment to ongoing learning and professional development, instilling client confidence and leading to stronger business relationships.

*INSURANCE

-I would love to say that this is not needed and that everything always goes well, but we all know that is not the case in every situation unfortunately. Insurance offers peace of mind to both planners and clients, ensuring that any unexpected incidents, such as vendor no-shows or injuries to attendees, are covered. Additionally, venues and vendors may require proof of insurance before working with a planner, making it essential for securing partnerships and contracts. By investing in insurance, planners demonstrate professionalism and responsibility, enhancing their reputation and credibility in the industry.

It is crucial to the success of your event to make sure you are working with the right planner! Reach out today if you need help planning an event!